Terrell County Clerk Office
Georgia uses a Clerk of Superior Court structure for Terrell County. The current clerk should be treated as Tina Ivey because the GSCCCA Terrell County clerk profile and the Pataula Judicial Circuit clerk directory both list Tina Ivey. The older local courthouse page still displays Janice S. Bryant, so record users may see that conflict on legacy local pages. Current statewide and circuit sources are the better authority for the officeholder name.
The Clerk of Superior Court manages Superior and Juvenile Court records for Terrell County. The office's record scope includes civil cases, criminal cases, juvenile records, real estate records, liens, plats, UCCs, notary public commissions, passport acceptance, and DD-214 military discharge recordings and requests. The office is a records custodian, not a legal-advice office, so staff can explain office policies and document request steps but cannot choose forms, interpret charges, or advise how a case should be handled.
Terrell County Clerk of Superior Court
Clerk: Tina Ivey
499 Rountree Drive
Dawson, GA 39842
Courthouse: 235 East Lee Street, Dawson, GA 39842
PO Box 189, Dawson, GA 39842
229-995-2631
Fax: 229-995-6453
Email: tina.ivey@gsccca.org
8:30 a.m.-5:00 p.m., Monday-Friday
The local Superior Court Clerk page shows the office's record categories and service areas.
The local image is useful for record routing because it groups civil, criminal, juvenile, real estate, notary, passport, and DD-214 services under the clerk.
What Terrell Clerk Handles
The clerk's work is record-specific. Civil records include civil cases, divorces, garnishments, and child-support orders. Criminal records include pending and adjudicated criminal cases, pending warrants connected to criminal matters, protective orders related to criminal charges, dead docket cases, and probation revocations. Real estate and lien dockets include deeds, liens, plats, and UCC recordings, with online deed, lien, and plat records reported back to 1989 through GSCCCA.
- Superior Court civil and divorce filings, including PeachCourt civil docket access.
- Superior Court criminal document requests, including pending and disposed cases.
- Juvenile Court records, which are sealed unless a judge unseals them, with party access under the local standing order.
- Real estate, lien, plat, PT-61, and UCC record routing through GSCCCA.
- Notary public commissions for Terrell County residents.
- Passport acceptance and DD-214 military discharge recordings or requests.
The GSCCCA profile confirms the current clerk and managed courts.
That profile is the reason Tina Ivey is used as the current clerk even though an older local page still shows prior office information.
How to Request a Certified Copy
A certified copy is authenticated by the clerk as a true copy of a public record. People commonly need certified copies for court filings, name changes, title work, agency proof, and personal records. The request should be specific because the clerk calculates copy, certification, electronic transmission, and postage costs from the document type and page count.
- Identify the docket, book/page, instrument number, party names, defendant name, charge, or date information that can locate the record.
- Decide whether the request is civil, criminal, real estate, lien, plat, UCC, notary, passport, DD-214, or juvenile access.
- Contact the Clerk of Superior Court by phone, mail, fax, email, or in person and state that a certified copy is needed.
- Wait for the clerk's cost quote. Documents are not released until payment is made.
- Pay the copy, certification, transmission, card, and postage costs that apply, then receive the copy by the approved delivery channel.
Note: Juvenile records are not general public records and may require party status or a judge's order.
Clerk Request Form Fields
Terrell County has different field sets for civil and criminal document requests. Civil requests depend on docket number and party names. Criminal requests require defendant identifiers and charge information, and the local request page warns that sealed court-order documents and victim information from protection orders cannot be provided.
| Civil field | Required | Notes |
|---|---|---|
| Docket number | Requested | Strong locator for civil records. |
| Plaintiff or petitioner name | Requested | At least one party name is useful when the docket number is unknown. |
| Defendant or respondent name | Requested | Used to narrow the civil case. |
| Requested document type | Implied | Examples include complaint, child-support order, or entry of service. |
| Requester phone or email | Implied | Needed so staff can respond with cost. |
| Payment | Yes before release | Debit or credit by phone, check, or money order may apply. |
The criminal request fields are more identity-focused because they may involve charge, arrest, and sentencing facts.
| Criminal field | Required | Notes |
|---|---|---|
| Requester full name, phone, and email | Yes | Used for follow-up questions. |
| Full name of defendant | Yes | Required for criminal document requests. |
| Birthdate of defendant | Yes | Required to identify the person. |
| SSN of defendant | Optional and sensitive | Listed as a field but should be handled carefully. |
| Charge or charges | Yes | Required by the criminal request page. |
| Docket number | Conditional | If unknown, offense, arrest, or sentencing date information is needed. |
| Relationship to defendant | Requested | Helps staff assess access issues. |
Terrell County Clerk Fees
The researched Superior Court fee schedule covers filing, recording, copying, certification, and service costs. Some sources conflict on a few items, such as the civil action PDF amount versus the divorce/name-change page and lower-court appeal fee references, so those are noted where relevant rather than smoothed over.
| Item | Amount |
|---|---|
| Real estate deeds or cancellations | $25 per instrument |
| Plats, maps, condominium floorplans | $10 |
| UCC-1, UCC-3, UCC-5 | $25; UCC-1 with assignment $50 |
| Civil action filing | $214 in PDF fee schedule; divorce/name change page lists $215 |
| Sheriff's service | $50 |
| Certification or seal | $2.50 |
| Uncertified copies with clerk help | $1 per page |
| Uncertified copies without clerk help | $0.50 per page |
| Electronic transmission | $2.50 plus per-page amount stated by the clerk |
| Notary public application | $41 |
| Trade name registration | $171 |
| Debit or credit card payment | 4% surcharge; $5 minimum charge |
| Postage | May apply for large requests |
The Pataula clerk directory provides another current source for clerk contact details.
The directory supports the Terrell County office address, courthouse address, and current clerk contact path.
Common Clerk Forms
Common clerk workflows are not one form. They depend on whether the user needs a civil document, criminal document, real estate filing, notary commission, passport service, DD-214 recording, or certified copy. Civil case and divorce filing use PeachCourt and the public terminal option, while real estate and UCC research route to GSCCCA.
- Civil document request - docket number, party names, document type, payment, and delivery information.
- Criminal document request - defendant identifiers, charges, docket or arrest/sentencing details, and access limits.
- GSCCCA search - real estate, lien, plat, PT-61, UCC, and notary searches.
- PeachCourt - Superior Court civil docket search and civil e-filing.
The Georgia Superior Courts Terrell listing is another court-location reference.
The listing reinforces that the Terrell County Superior Court record path runs through the local clerk.
Mail and Online Filings
Access channels are split by record type. Civil docket search and civil filing use PeachCourt. Real estate, lien, plat, PT-61, UCC, and notary searches use GSCCCA, with deed, lien, and plat records reported online back to 1989. Criminal records do not have a public Terrell criminal case-search portal in the researched county sources, so criminal copies use the request form and the clerk's phone, email, fax, mail, or in-person channels.
Mail requests go to PO Box 189, Dawson, GA 39842. Fax requests use 229-995-6453. Current email for the clerk is tina.ivey@gsccca.org, while older civil and criminal request pages still list prior staff email addresses. Phone requests use 229-995-2631. For legal notices, the GSCCCA profile identifies The Dawson News as the legal organ at 229-995-2175.
The Superior Court fees page is the local web summary for key clerk charges.
The fees image belongs with online and mail channels because requesters need the cost rules before records can be released.